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AI meeting assistant : Turn your conversations into actions and knowledge
Fair Note transcribes, summarises and organises every meeting, call or voice note. The summary is ready minutes after the conversation, sent to the participants and synced with your CRM.
Teams, Zoom, Meet, phoneSalesforce, HubSpot, Zoho, OdooHosted in France
They already trust Fairwai with their conversations
Why Fair Note
From chaos to clarity.
Every conversation becomes a source of truth for your organisation: what was said, decided and promised, found again in seconds.
From messy exchanges to structured data
Fair Note captures every detail: decisions, actions, speakers. No more incomplete notes and “who was meant to handle that?”.
Plugged into your tools, no friction
Video calls, phone systems, CRM: Fair Note connects in a few clicks and files every summary where your team works.
Privacy by design
GDPR-compliant, hosted in Europe, role-based access. Your data stays yours and is never used to train models.
How it works
Ready in five steps.
The meeting’s over… so who took which notes? With Fair Note, nobody needs to take notes.
Record
Fair Note joins your Teams, Meet or Zoom meetings and records quietly. In person, from your computer or your smartphone, and for your calls and audio files too.
Get the summary
A few minutes after the meeting it’s ready, structured to suit the type of meeting. One click, and it goes to the participants and updates your CRM.
Create your templates
Describe what you need: the AI builds the sections, and you choose when to apply them automatically.
Ask your questions
AI Chat answers about one meeting, several, or your whole history, and cites its sources.
Works with
CRM integration
SalesforceHubSpotZoho CRM
OdooRecruitment ATS
Your CRM fills itself in while you talk.
After a sales meeting, Fair Note finds the contact, adds the summary to their record and prepares the update to the deal. You approve with one click.
- The right contact, found automatically from the participants’ email addresses.
- The summary in the record, saved as an activity, with no copy-pasting.
- Fields filled in by the AI: amount, stage, next action, decision maker, close date.
- Nothing goes out without you: you review, then “Approve and sync”.
SalesforceHubSpotZoho CRMOdooRecruitment ATSSales meetingTemplate chosen automatically
Budget
€15,000 allocated, committee approval in November.
Decision makers
Julie Martin, CEO; Thomas Roy, IT manager.
Needs
Cut the time the 25 sales reps spend on meeting summaries.
Timeline
Technical demo on 6 October, start targeted for January.
Job interviewTemplate chosen automatically
Background
Six years in management control, three of them at a B2B distributor.
Strengths
Strong Power BI skills, explains the numbers well to operational teams.
Points to watch
No management experience yet; two months’ notice.
Next step
Case study with the finance director on 14 November.
Customer support callTemplate chosen automatically
Issue
The customer portal has stopped showing invoices since the update on 3 November.
Impact
12 users blocked, customer reminders on hold.
Resolution
Cache cleared, access restored during the call.
Follow-up
Ticket passed to the technical team, call back to the customer on Friday.
Executive committeeTemplate chosen automatically
Decisions
Opening of the Lyon office approved for March.
Key figures
Revenue up 8% over the quarter, margin stable.
Blockers
Two sales positions still open.
Actions
Sophie: hiring plan before 20 November; Marc: office budget.
Financial reviewTemplate chosen automatically
Cash flow
Four months of visibility, receipts up.
Budget variances
Travel +12%; software licences under forecast.
Risks
Two customer invoices more than 60 days overdue, €18,400 in total.
Decisions
Chase unpaid invoices this week, non-essential spending frozen.
Client meeting · law firmTemplate chosen automatically
Facts
Distribution contract terminated without notice, notified on 2 October.
Stakes
Compensation for the loss: around €40,000 in lost margin.
Documents needed
Signed contract, email exchanges, last three balance sheets.
Next steps
Formal notice within eight days, fixed fee agreed.
Site visitYour template, created in one sentence
Your brief
“Progress, snags and upcoming work, room by room.”
Progress
Structural work complete, partition walls up on the second floor.
Snags
Crack in the hall, repair requested from the bricklayer.
Upcoming work
Electrician on 18 November, painter the following week.
Templates
A summary tailored to every meeting.
A sales meeting isn’t summarised like a job interview. Fair Note picks the right template, and you create your own in one sentence.
- Describe it, the AI builds it: the sections of your template, from the Templates menu.
- Applied automatically according to the type of meeting you choose.
- Change your mind in the meeting: pick another template and the summary is regenerated.
Features
Meeting summaries you can send, not just read.
Pick a feature and see what Fair Note produces after a meeting.
A clear summary, minutes after the meeting.
A short summary for the essentials, a detailed one for the context: points are sorted by topic and priority, ready to share.
Meeting summary · Atlas project weekly · 42 min
Summary
The launch is confirmed for 14 November. The marketing budget goes from €18k to €22k to cover the Lyon trade show.
Key points
Acceptance testing 90% complete. Two blocking customer issues to fix before going live.
What was decided, and who’s on it.
Fair Note spots the decisions and commitments made during the conversation and turns them into assigned tasks, with a deadline when one was mentioned.
Decisions and tasks
Fix the two blocking customer issuesJulie · by 7 November
Book the stand at the Lyon trade showThomas · this week
Launch confirmed for 14 NovemberDecision · approved by management
See who leads the meeting, and trust the result.
Talk time per participant, engagement, decisions: Fair Note analyses the dynamics of every conversation, and every point stays linked to the moment it was said.
Talk time
A living memory for your company.
In a meeting, AI Chat answers about that meeting, and you can tick other meetings too, for example all your conversations with a prospect. The one in the menu queries your whole history and cites its sources.
AI Chat
YouWhat did we promise the Atlas customer on timing?
Fair NoteDelivery on 14 November, confirmed at the 28 October meeting, with customer acceptance testing the week before.
Desktop app
Zero bots, zero friction, all your conversations.
A native app for Mac and PC. No bot to invite to the meeting, no external tool for your IT team to approve.
ZoomMeetTeamsWebexSlackWhatsAppDiscordSignalPhoneIn person
Download the app
Mac and Windows · installed in 30 seconds
FairwainowZero IT friction
No bot to invite or get approved: the app runs on your machine.
All your communication tools
Video calls, messaging, phone, in person: one tool, everywhere.
Privacy built in
Audio is captured on your machine, without passing through a third-party service. Suited to legal, medical and finance.
Automatic start
A notification when the meeting begins. No need to add Fairwai to every invitation.
You choose what to record
The notification only appears for the apps you’ve enabled.
Resilient to dropouts
The local recording survives Wi-Fi drops and uploads as soon as you’re back online.
Part of your system
Menu bar, shortcuts, visible status. No resource use when nothing is being recorded.
Silent updates
Always the latest version, with no interruption or fiddling.
Use cases
An AI built for every conversation that matters.
Sales, support, recruitment or management: Fair Note adapts to every team and every business process.
Fair NoteFair CallSales
Track every prospect’s intent
Objections, needs, next steps: your sales reps personalise their follow-ups and forecast their sales with precision.
Sales callsFair CallFair ChatFair NoteCustomer support
Turn feedback into insight
Every customer call is summarised with its friction points. Your support team escalates problems faster and cuts recurring incidents.
Customer serviceFair NoteRecruitment
Choose your candidates better
Strengths, points to watch, key answers: the team debriefs quickly, reduces bias and decides on shared evidence.
Fair NoteLeadership and management
Decide faster, act together
The decisions and actions from each meeting build a shared history that keeps teams aligned, remote or on site.
Meeting summaries
Privacy first
Designed in France. Hosted in Europe.
Fair Note is built by a French team that believes in ethical, transparent, human-centred AI: an AI that augments your teams without replacing them.
Security and complianceData processed in the European UnionHosted in France and Europe, no transfer outside the EU
AES-256 and TLS 1.3 encryptionAt rest and in transit
GDPR-compliantRole-based access, deletion at any time
Member of the French Tech ecosystemA sovereign AI for European businesses
Do I need to invite a bot to my meetings?
You have a choice. Connect your calendar: Fair Note joins your Teams, Meet or Zoom meetings and records quietly. Or use the desktop app for Mac and Windows: it records from your computer, with no bot in the meeting.
Which meetings and calls can I record?
Video conferences (Teams, Zoom, Google Meet, Webex…), calls from your business phone system (3CX, Yeastar, Aircall, Unyc, Sewan), in-person meetings, voice notes and the audio or video files you upload.
What does a meeting summary contain?
A short summary and a detailed one, the decisions, the tasks with their owner, the full transcript and, for video calls, the synced video. You choose the template that suits the type of meeting.
Does Fair Note work in several languages?
Yes. Fair Note transcribes and translates your conversations, including when several languages are spoken in the same meeting.
Where is my data hosted?
In France, encrypted at rest and in transit. It is never used to train AI models and you can delete it at any time.
Does Fair Note update my CRM?
Yes, with Salesforce, HubSpot, Zoho CRM and Odoo. Fair Note finds the contact from their email, adds the summary as an activity and offers to fill in the deal fields (amount, stage, next action). You approve before anything is synced. See the integrations
Can I create my own summary templates?
Yes. In the Templates menu, describe the meeting: the AI builds the sections and you choose when to apply the template automatically. In a meeting, you can also switch template or create one: the summary is regenerated.
Focus on the conversation. Fair Note takes care of the rest.
Install the app in 30 seconds, or see Fair Note in action with the team.